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Did you know that Twitter made an announcement that their employees could indefinitely work from home even after the Pandemic is over? Whattttt?
And then, Microsoft and Facebook jumped on the same bandwagon and were totally for remote working. Only if their employees were in favor, obviously.
Don’t you wish you worked at these companies? And have the option to never go to work?
You would, right? But before that, you’d need a foolproof setup to communicate with your coworkers and make sure productivity isn’t compromised.
How can you achieve that? The answer is Meeting Management Software. And yes, we’re talking of “Zoom” and the likes. But before we make Zoom the holy grail app for meeting solutions, there is so much other amazing software that we need to be aware of.
Without further ado, let’s talk about some of the BEST Meeting Management Software
The Top 10 meeting management software are:
- Microsoft teams
- Cisco Webex
- Meetin.gs
- Hubspot Meetings
- Lucid Meeting
- nTask
- GoToMeeting
- Calendly
- Click Meeting
- Zoom
A Breakdown of the best meeting management software and what they’re good for
| Name | Why is it the best? |
| Microsoft Teams | The best video conferencing meeting management platform |
| Cisco Webex | They are, without a doubt, an enterprise solution, with everything about them screaming excellence. |
| Meetin.gs | The best video hosting service for getting exactly what you need for your industry’s needs |
| Hubspot meetings | Meeting management software that is free to use for booking and organizing meetings. |
| Lucid Meetings | A novel meeting solution that simultaneously captures audit-ready records and measures performance. |
| nTask | For planning and managing team meetings, the best all-in-one meeting management software available. |
| GoToMeeting | Excellent app for businesses of varied sizes |
| Calendly | Top-notch meeting scheduler |
| Click Meeting | For webinars, online lectures, and courses, the best meeting management system. |
| Zoom | Make private calls and schedule an internal meeting with your staff |
1. Microsoft Teams
Microsoft Teams by Microsoft 365, another brilliant product under the Microsoft umbrella. And Nope, it’s not Skype’s sister; it’s way beyond that.
It ensures successful meeting management by bringing your team on the same page through shared workspaces where you can hold voice, video, and web conferences.
Get tools like screen sharing, note-taking, and file attachments for each of those meetings to help your team communicate more effectively.
Highlights:
- 365 integration: Excel, Powerpoint, Word, and all the other apps that fall under Microsoft can be easily accessed through the meeting as they all blend in too well into each other.
- Audience limit: You can add up to 10,000 people to a video conference and people from over 400 different cities to an audio conference. That’s some range.
- Cloud storage: Storing on the cloud comes so naturally, you can now upload every single piece of content related to these meetings on the cloud. Easily pick up where you left off.
- Private chat: Take the liberty to nudge your friends in the middle of a meeting for a quick gossip session on a private chatbox. Nobody’s going to know.
- Recordings: If a colleague missed out on a crucial meeting, don’t worry! Meetings can be recorded and shared via a link.
Pricing:
Pricing ranges from absolutely free to $12.5 a month.
The free version offers a lot more leverage. You wouldn’t REALLY require the paid ones. Even so, the pricing is super affordable, and you can access the entire Microsoft product line.
Besides, a free one-month trial is always like icing on a cake.
My take:
Teams have to be my top pick, which is why it’s here in this list. Seamless integration, scalability, and a beautiful ecosystem are what I care about.
2. Webex by Cisco
A quality enterprise solution by Cisco is Webex. Businesses of all sizes find it incredibly supportive for collaboration purposes, thanks to its amazing video conferencing and webinar hosting features. A lot of universities have also been offering their courses via Webex.
Scheduling way ahead of time has never been this easy. Seems like a heavy-duty application with loads to offer, yet, it’s the lightest on your system.
Highlights:
- Call me feature: The ‘Call Me’ option can also be used to set up an additional phone reminder. This will send a reminder call to your phone a few minutes before the meeting.
- Brainstorming: Gather real-time data via quizzes and polls to make the session a lot more productive and fruitful. Private rooms can also aid in more narrowed-down research and new idea generation.
- Recording: With a secure password, record meetings for future reference. Revisit the debate by watching the meetings on any device.
- Share screen: Sharing what you’re working is inevitable in a meeting, therefore sharing your screen is conducive.
- Carry forward: Switch easily between devices while being on a call, thanks to the cross platform functionality.
Pricing:
The plans range from $13.5-$26.95 dollars per month. Climb up the ladder of meeting lengths and the number of participants with pricing upgrades.
Breakout rooms are available under each segment, which is amazing. Try it out for free; you’re going to love it.
My take:
Brilliant interface with exceptional video quality, get a hold of Webex’s cutting edge technology right away.
3. Meetin.gs
Meetin.gs provides you with a dashboard to synchronize all your meetings along with the agenda and objective.
Meetin.gs integrate with a variety of social media platforms. Your calendar, address book, and Customer Relationship Management (CRM) systems are all included in these integrations.
Highlights:
- Schedule now: Allow the interface to schedule meetings for you and send out invites to the attendees.
- Centralized system: Set agendas prior to the meeting, and have them in front of all the participants for a glance through. Post-meeting, action points can be sent out for follow-up.
- Quick response: Set out quick response templates to respond to meeting requests, and the interface adds them to your calendar without you even lifting a finger.
- Built-in support: Video conferencing, Lync, Skype, and Google Hangouts are all supported natively by the software
- Meeting variety: Schedule; teleconferences, workshops, audio conferences, business meetings, and so much more.
Pricing:
Two plans fall under the $12 per month and $129 per annum category. Essential rounds up to be more or less the same amount with a fraction of a discount on the annual plan.
These plans offer you the best of all features that they have to offer. Sadly, they don’t have a free plan.
My take:
A great meeting management software that solely manages your meetings and looks after your upcoming schedule. Host meetings by integrating with other video conferencing apps.
4. Hubspot meetings
A simple scheduling and calendar-based meeting management software that peeps into your day and directs you through all the appointments
This is only one of HubSpot’s many free products, and it can be combined with Google or Outlook Calendar, as well as, more crucially, HubSpot CRM.
HubSpot Meetings is also included in the All-In-One WordPress plugin. You gain access to other HubSpot features, such as the one listed above, and add it to the site.
Highlights:
- Automated: Schedules meetings automatically, without you having to go through your emails.
- Pre-plan: You can send out group pre-meeting links to prospects so they can meet with multiple people at your organization. These links can also be embedded on your website for a larger access.
- Database management: People that schedule meetings with you are automatically added to your HubSpot CRM database, helping your database to grow and stay structured.
- Lead magnet: Add more leads and appointments for your business by placing a calendar on the website.
Pricing:
IT’S FREE!! Yes, all that multifunctionality without you sparing a penny.
Hubspot has promised to be free of cost till the end of time.
My take:
Meeting Scheduler by HubSpot is a booking software for companies that don’t have the funds to invest in a meeting management system.
To get started for free; go to their website.
5. Lucid Meeting
When the requirements of small businesses meet with large-scale businesses, there we have Lucid meeting to take care of your needs for you.
This application comes with step-by-step instructions for critical meetings and allows you to schedule audio and video conversations. The team understands exactly where to move the project ahead following the meeting, thanks to action items and follow-up features.
It also aids in keeping meetings on track and prevents overlapping conversations via speaker queues.
Highlights:
- Meeting coach: Still new to meeting management? Lucid has got you covered, it trains you via workshops to increase productivity.
- Time saver: The user interface is simple and serves you all the necessary tools on a plate. You don’t have to keep switching apps to get a hold of your favorite tools.
- Set format: Meetings have a set format and structure designed through templates. Attendees go with the flow and effectively stay put without missing out on important agendas
- Meeting roles: Define meeting duties for other team members, ensuring that everyone knows where they should take over the project when the meeting is finished.
- Feedback: Users can enhance their performance by using built-in feedback, ratings, automated performance reports, and consultation services.
Pricing:
The price range begins from $12 a month to $249, and enterprises can create their own custom plan with the team post negotiation.
Connect with a lot more attendees, aka more than 10,000 of them with upgrades in plans.
The free trial for each plan is worth trying out.
My take:
Lucid’s team meeting management software helps firms organize their meetings more efficiently.
To get started, choose from their Teams, Business, or Enterprise plans.
6. nTask
nTask is a new meeting management software that integrates meeting management with other ongoing tasks such as end-to-end project management, team management, and risk and issue management.
Managers can remain on top of their project management with the built-in time tracking software.
Highlights:
- Meeting sync: All the meetings are identified from your emails and immediately added to your calendar schedule.
- Minutes of the meeting: Once the meeting is over, an overview is sent across so that the actionable plans can be executed.
- Quick follow-up: You can determine what actions need to be taken next, as well as when they need to be completed. With nTask, making decisions is a lot easier.
- Task conversion: Get an overview of what you need to do next and convert them into tasks on your desk that you need to fulfill.
- Zoom integrated: Its integration with Zoom fulfills so many purposes and makes it even more accessible to members since they’re well versed with the platform.
Pricing:
The plans start from $2.99 to $7.99 per month. A custom plan can be negotiated with the sales team, which will be affordable, as well.
A free plan for unlimited meetings also exists which is extremely useful.
With plan upgrades get advanced meeting management tools and increased storage options for your meeting content.
My take:
You have got to love nTask with its advanced technology! It is on a free trial and you can’t miss this out.
7. GoToMeeting
GoTo is an industry leader. Leads the best meeting management software with its exceptional video conferencing features.
With a single click, you can schedule face-to-face meetings, share presentations, and communicate with coworkers.
GoToMeeting blends flexibility and productivity, enabling employees to work productively from anywhere.
Highlights:
- Meeting transcription: The smart meeting assistant on the platform allows you to transcribe the entire meeting and hand it out to the participants.
- Quality: The video quality is brilliant which encourages greater participation rates and greater productivity.
- Scalable solutions: As your company grows, GoToMeeting can simply scale to meet your needs, allowing you to add more users as needed.
- Easy access: Join a meeting from anywhere around the world, from any operating system or device. All you need is a functional camera and a stable internet connection.
- Multi-channel support options: You can easily start or join sessions with a single click and explore new possibilities.
Pricing:
Three solid plans ranging from $12 to $16 to an enterprise-level custom plan per month.
These bundles go up in price in accordance with the number of attendees and advanced functionalities.
No payment required free plan is also accessible with GoToMeeting and provides you with all the top-notch features you need to get the hang of it.
My take:
GoToMeeting is an affordable meeting management software for enterprises.
With the potential to grow effortlessly with any business, straightforward collaboration options are available.
8. Calendly
I’ve given so many interviews and attended meetings online, which have been powered by Calendly. This meeting management software has a very simple interface that allows people to choose the time slot to have the meeting. It’s all at your convenience.
Email the details to a friend or embed them on your website. Calendly is in charge of the rest of it.
Highlights:
- Avoid double booking: Connect to all your calendars and schedules so Calendly makes sure your schedules are not overlapping.
- Automate and integrate: Use CRM connectors like Salesforce to automate clerical work, and Zapier to connect with a variety of other services via Calendly.
- Analytics: Use analytics integrations to track conversions and improve your conversion plan
- Reminders: Automated reminders are repeatedly sent out to the attendees via SMS or email from 24 hours to 2 minutes before the meeting.
- Custom plan: These plans allow you to be the face of your own brand and remove the Calendly watermark if you want to.
Pricing:
A free plan along with plans ranging from $8 to $12 per month to give you all the scheduling features and beyond.
The Enterprise plan can be used to create a custom plan that involves watermark removal and a lot more.
Try out the free plan which gives you access to unlimited meetings and a free trial which is a window into professional plans that are way more advanced.
My take:
This meeting management software is solely for fulfilling your scheduling needs. No more. Its free version is more than enough to keep things minimalistic and organized.
9. Click Meeting
For online courses, training sessions, product demonstrations, and other digital events, ClickMeeting is the ideal meeting management platform.
It is a browser-based webinar platform that enables businesses to harness the power of webinars, whether they are little businesses or huge corporations. It’s also an avenue to connect with people from remote areas.
You don’t need specialized software for this meeting management software to function; it can be operated from the website or an app.
Highlights:
- Easy access: Join a meeting from anywhere around the world, from any operating system or device. All you need is a functional camera and a stable internet connection.
- Presentation feature: Project what you’re talking about on the screen, so the audience/attendees are more in sync.
- Collect insights: During your webinar, conduct surveys and polls on any topic to gather feedback, ideas, and opinions from the audience. Get detailed information about a given webinar, and make use of helpful trends and forecasts.
- Branding: Custom branding design tool to help you showcase your company throughout the webinar.
- Public to private: Keep switching between public and private mode if you wish to conduct a private session or speak to someone on an individual level.
Pricing:
Pricing varies from $25 to $40 a month when billed annually. A 30 free trial as well as a custom plan are offered.
As you upgrade, you get a room for more recorded video sessions, automated recurring sessions, and space for more attendees.
My take:
For running digital courses, classes, and webinars, I prefer ClickMeeting.
10. Zoom
Do we even need to get into Zoom? I mean, this is the app we thrive on day in, day out! But for the sake of this article, let’s dive into it.
The Zoom software was designed primarily for holding video conferences, although it can be used in a variety of ways. You can also make private calls, schedule an internal meeting with your staff, and speak with people outside of your company, such as new clients.
Zoom has become an indispensable software in many respects due to its simplicity and adaptability.
Highlights:
- Calendar sync: Syncing Zoom with your calendar is useful since it allows you to manage your meeting schedule more easily. You can also do it from any device and from any location.
- Hand Raise: A unique feature to Zoom, allows individuals to raise queries if they want them to be addressed. It can also be used as a survey tool to see a show of hands for a particular decision.
- Video quality: Absolutely exceptional high definition video quality with screen sharing options.
- Meetings: Up to 1000 people can join the meeting and it can further be recorded for distribution or future viewing.
- Backgrounds: Virtual backdrops and unique appearance settings can be customised based on personal tastes. If you wish you were in Hawaii, feel free to switch things up.
Pricing:
Signing up is free and so is using its features. If you want it for more advanced uses and longer call times, you can opt for options from $14.99-$19.99 a month.
Add up to 100 hosts for the business features and get accessed to that unlimited cloud storage.
My take:
You don’t need my take on this meeting management software! You’re already using the free version and that helps us all to go through with our tasks. As an enterprise, though, Zoom has a lot more in store for you, if you can afford to fit it in your budget.
Conclusion
With all we’ve said, you can now pick the best meeting management software for yourself or your business. Whether you just need help with scheduling or call, or automated syncing. There are options for everyone at different price points.
So choose one or two, get your hands dirty first, and make your ultimate choice. Thanks to free trials, you can select as many as you want.